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Administrative Assistant - Procurement (EASA)

Köln, Nordrhein-Westfalen
Job Type
5 Sep 2022

Administrative Assistant - Procurement (EASA)

We offer a superb INTERIM position with EASA in Cologne, as a Administrative Assistant - Procurement in the Executive Directorate. You will report to the Head of Procurement Section. A great way for someone between jobs to gain EU experience at EASA.


Overall purpose of the job:

1. To provide administrative support in launching and administering tendering procedures;

2. General admin support to HoD (e.g., schedule and confirm appointments -internal and external, ARES filing, follow up, closing items, preparing missions).

3. To support in opening and evaluation sessions related to current and future procurement procedures;

4. To draft notification letters and associated documents;

5. To organise meetings, and related document management (agenda coordination, print and scan, bind and send contracts);

6. To accurately enter vendor and contract data into SAP;

7. To file and archive documents of the Department;

8. Any other similar tasks as above


• At least completed secondary education level of studies (and vocational school completed in 2018);

• Preferably: relevant training in the area of legal, procurement, or public administration;

• Relevant professional experience in providing administrative support of at least one year;

• Advantageous: Relevant professional/work experience in public procurement (preferably EU).

• Very good command of both written and spoken English, preferably also very good command in German;

• Good communication / interpersonal skills and ability to work in a multicultural environment;

• Good organisational skills;

• Good computer literacy, particularly with Word, Excel, Outlook as well as SAP;

• High moral integrity; Behavioural competencies:

• Ability to work accurately;

• Strong sense of commitment, legality and confidentiality;

• Ability to apply effective organisational skills and to efficiently handle a large volume of work;

• Ability to work effectively within an international team;

• Very good communication skills

To work for an EU Agency and in Germany, a EU passport is mandatory

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  • Job Reference: 704617463-2
  • Date Posted: 5 September 2022
  • Recruiter: Bishop GmbH
  • Location: Köln, Nordrhein-Westfalen
  • Salary: On Application
  • Sector: Administration
  • Job Type: Permanent