Apply for this job now

Executive Assistant to the CEO - Located in Jefferson, WI

Jefferson, Wisconsin
Job Type
1 Aug 2022

Job Title: Executive Assistant to the CEO 

Location: Jefferson, WI 53549

St. Coletta of Wisconsin, a leader in providing services to adults with developmental disabilities, has an excellent opportunity for an Executive Assistant!

Why Work For Us: 

At St. Coletta we pride ourselves in what we do and there is something for everyone to get involved in!  From Special Olympics, to our community orchard and garden, or our mini golf course, St. Coletta Prom, and SO much more!  To see what we've been up to check out our YouTube Channel and Facebook page (links below).  You'll see that you can love your job while making a difference!  

Click  here  to check out our  YouTube  channel!  (or copy and paste this link: )

Click  here  to check out our  Facebook  page and see all the fun things we've been up to lately!  (or copy and paste this link: )

We also offer a comprehensive benefit package and competitive starting pay. 

  • Generous PTO (3 weeks in your first year!)
  • Eight paid holidays 
  • Competitive health, dental, and vision insurance plans 
  • 401(k) with employer match 
  • Company paid short-term & long-term disability and life insurance 
  • Tuition reimbursement programs
  • Employee referral bonuses
  • And more!!
  • Click here for more details and information about our employee benefits  or go to  

The Executive Assistant provides high level administrative support to St. Coletta's CEO by performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. 

Examples of Essential Functions (include but not limited to):

  • Manages executive's  calendar and independently schedules appointments.

  • Answers phone calls and directs calls to the appropriate parties or takes messages.

  • Greet visitors and determine whether they should be given access to executive.

  • Open, sort and distribute incoming correspondence, including faxes and email.

  • Communicates with staff and serves as a  liaison between staff and executive.

  • Coordinates meetings and events by arranging for facilities and caterer, issuing information or invitations, and setting up equipment.

  • Prepares reports, memos, letters and other documents using word processing, spreadsheet, database, or presentation software. 

  • File and retrieve corporate documents, records and reports. 

  • Compile data and prepare papers for consideration and presentation by executives, committees and/or board of directors.

  • Makes travel arrangements as needed.

  • Perform general office duties such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.

  • Communicates with various stakeholders on behalf of the executive. 

  • Attends meetings to record minutes. 

  • Adheres to St. Coletta organizational and departmental policies and procedures.

Initial Requirements:

  • Associate's degree in related field, plus three to five years of experience providing support to senior level executives or an equivalent combination of training and experience.

  • Ability to maintain confidentiality.
  • Strong organizational skills.
  • Effective time management skills.
  • Knowledge of Microsoft Office Suite products, Internet, and Email.
  • Capable of working independently with minimal direction.
  • Demonstrates excellent written and verbal communication skills.
  • Ability to establish and manage professional and interpersonal relationships with all members of the organization and external stakeholders.
  • Is open and receptive to new ideas and constructive feedback.
  • Ability to learn, support, and flex with new and quickly-changing initiatives and goals.

Driving Requirements:  This position requires that an employee is able to drive for work purposes and must maintain a valid driver's license with a past driving record that meets the standards set forth by the agency. 

If you are seeking employment that is challenging and provides a rewarding job experience, apply today!  We offer competitive salaries and a comprehensive benefits package.  Our benefit can be found on our website at this link: .

For more information, or for specific questions please email us at applications@ .

St. Coletta is an Equal Opportunity and Substance/Tobacco Free Employer.

Apply for this job now


  • Job Reference: 673851832-2
  • Date Posted: 1 August 2022
  • Recruiter: St. Coletta of Wisconsin
  • Location: Jefferson, Wisconsin
  • Salary: On Application
  • Sector: Science & Technology
  • Job Type: Permanent