Apply for this job now

Site Administrator

£30,000 to £37,000
Job Type
5 Sep 2022
We currently have an exciting opportunity for a Site Administrator to work for an M&E Contractor in Central London. This role would suit someone that is keen to develop their career within a growing organisation. We are therefore looking for individuals who are bright, enthusiastic and are looking for a challenge. Key Responsibilities Arrange access to main contractor EDMS & confirm protocols and methods of issuing all project documentation Project set up on Viewpoint (uploading tender documents as zip files into viewpoint) and uploading external design information (selected architectural, consultants and structural drawings and reports etc as agreed) Maintaining external design information up to date on viewpoint Set up project on Fieldview (initial set up with forms tasks processes and project specific with subcontractors and calibrated zones and locations) Assist site team with site office set up and office management responsibilities (liaise with IT department re IT/printing equipment & BT lines, liaise with procurement department re various stationery and office necessities etc) Preparation of specific documents and document trackers (in particular trackers of information released externally) Process client document changes (day file) Process drawings by making sure drawings are saved into Viewpoint system and voted through the workflow and once approved issued to main contractor. Maintain drawing tracker up to date. Process any documentation to be released to main contractor (TS, RFI, Samples, RAMS, Benchmarks, Reports QA documentation & commissioning certificates etc). Save on both internal and external EDMS and maintain trackers up to date accordingly Process statuses and comments received on documentation into viewpoint. Update trackers and notify site team. Management of Viewpoint and Fieldview system (brief introduction to new team members, adding and removing new users, subcontractors, chasing the team re closing down forms and tasks etc) Process weekly design information notifications to design department and subcontractors Processing H&S returns internally and externally. Keep up to date records of signed rams briefing sheets Assist in preparation of Internal and External monthly report if required (collating & combining information) Ensure the use of standard documents and forms throughout the project Archive superseded drawings and documents in line with Company procedures. Assist with preparation of O&M manual (collate and save information to Viewpoint) Process as builts ( as drawing point 8 above and issue to main contractor & process comments when received) Process QA documentation and test & commissioning certificates issue to main contractor and process comments received Save manufacturers information, warranties and narrative into viewpoint, issue to main contractor and process comments receive Archive & organize shredding at project completion Welcoming all internal/external visitors Coordinate site visitors PPE Manage all visitor bookings / arrangements Take minutes of team and sub-contractor meetings and ensure records are filed Provide assistance to QA Manager and Commissioning Manager to ensure all QA and commissioning records are kept up to date Knowledge/Experience: Experience of working with various EDMS systems i.e Viewpoint Aconex or BIW Experience of working in the industry with basic understanding of construction documents Proficient in the use of Microsoft office: Word and Excel (minim intermediate user)
Apply for this job now


  • Job Reference: 704627170-2
  • Date Posted: 5 September 2022
  • Recruiter: Sonder and Metric
    Sonder and Metric
  • Location: London
  • Salary: £30,000 to £37,000
  • Bonus/Benefits: Plus Excellent Package & Benefits
  • Sector: Construction
  • Job Type: Permanent